The Importance Of Data Security In School Management Systems And The Measures To Ensure Them

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Data is an integral element in any management process and equally important is its security. School management systems involve a huge amount of data. And hence, the security and integrity of data are to be taken into consideration for the successful operation of a school.

The procedure of safeguarding digital information can be termed as data security. Digitalised data is often vulnerable to threats like corruption, unauthorised access, or theft.

Data privacy is an important aspect within the domain of data security. It deals with the protection of confidential information from any fraudulent happenings. School management systems have an extensive database of staff and students and detailed information pertaining to their academic as well as administrative affairs.

Data security involves defending this critical information from hackers and other cyber security threats.

Why is Data Security Significant?

In the world of information encroachment and misuse, it is important to protect a school’s data from unauthorised access and corruption. Cybercrimes are now increasing at an alarming rate. So cybersecurity of connected devices in an institution has to be dealt with careful consideration.

Data security can be analysed from four different perspectives. They are:

- Data Confidentiality

Confidential data has to be protected and should not be disclosed to people who do not have access to them. This aspect of data security deals with the use of encryption. Confidential information is safeguarded this way.

- Data Integrity

This aspect of data security is concerned with the alteration of information stored or transmitted. No data is subject to unauthorised modification. If the data given by a person is modified by another person for his or her personal gain, it is clear evidence of a breach of data integrity.

- Data Availability

Any data that is stored must be readily available for those who are in need and those who are authorised to retrieve the information. Data loss is a major threat associated with the data availability aspect of data security that needs to be taken care of.

- Data Authenticity

The information stored and transmitted must be genuine and transparent at any cost to add to its authenticity. This part of data security deals with the identity aspect of the users of data. Proper controls are to be placed on stored information to ensure data authenticity.

The Ways to Ensure Data Security

School management systems incorporate various provisions like data encryption, data masking, sensitive file redaction, hashing, tokenisation, access management practices, and automated reporting in case of violation of any data security principles.

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